Registration

Privacy Policy

This Privacy Policy (the "Policy") explains how CVRF treats the information that is provided or collected on the websites where this Policy is posted. In addition, it explains the information that may be collected when using CVRF’s applications on other websites or platforms operated by third parties.

CVRF recognizes the importance of users’ personal information and, through this Policy, informs users of the purpose and method of CVRF’s use of the personal information they provide, as well as the measures CVRF takes to protect such information.

1. Information to be collected and method of collection

(1) Personal Information to be Collected

CVRF may collect the following personal information directly provided by the users:
- Name, email address, specialty, country, institution, department, mobile number, passport number, postal code, address, e-newsletter subscription status

(2) Method of Collection

CVRF collects the users’ information through the following methods:
- Via the registration webpage on the conference website

2. Use of Collected Information

CVRF uses the collected personal information for the following purposes:
- To process conference registration and management
- To send e-newsletters of the conference
- To provide important announcements and information about the conference

3. Data Retention and Storage

CVRF retains personal information only for as long as necessary to fulfill the purposes outlined in this Policy, unless a longer retention period is required or permitted by applicable laws and regulations. Once the retention period expires, CVRF will securely delete, destroy, or anonymize the personal information in a manner that prevents its recovery or misuse.

4. Sharing of Personal Information with Third Parties

CVRF does not share or disclose personal information to third parties, except in the following circumstances:
- When necessary to process registration and provide conference services (e.g., Govent for registration system operation, payment gateways, technical service providers)
- When required by law, regulation, legal process, or government request
- When the user has provided explicit consent for such sharing
In all cases, CVRF ensures that third parties handling the data are bound by confidentiality and security obligations.

5. User Rights

Users have the right to access, correct, update, or delete their personal information held by CVRF. To exercise these rights, users may contact CVRF at the email address provided below. CVRF will respond to such requests in accordance with applicable data protection laws.
Contact Information: registration@cvrf.org

6. Consent

By registering for the conference or using related services, users acknowledge that they have read and understood this Privacy Policy and consent to the collection, use, and processing of their personal information as described herein.

Revision Date

Effective Date: September 15, 2025